Do you ever feel like there are not enough hours in the day to accomplish everything you need to do? Do you struggle to focus on your tasks and get easily distracted by social media, emails or other distractions? If so, it’s time for you to learn to be more productive.
The first step towards becoming more productive is identifying your goals. Setting specific and measurable goals can help keep you focused and motivated. Once you have identified your goals, break them down into smaller, more manageable tasks. This will help make them less overwhelming and easier to tackle.
If you want to fix your work habits and become more productive during the day, we highly recommend you read these basic concepts that will help you develop in the day-to-day work to accomplish the daily tasks.
1. Take Notes
Use a notebook or any daily task management tool, whether online, mobile application or any method you prefer to jot down everything that is occupying your attention right now. All tasks, big and small, personal, professional, business, and ideas, should be captured.
2. Clarify your ideas
Check the list you made and then ask yourself, “Is it possible to do this?” If this is not possible or not currently possible, either decide to get rid of it or provide it for reference. If yes, determine the next step you can take on this idea that will bring you closer to completing this task.
If performing this task takes less than two minutes, do it immediately. If not, delegate it to someone else, or put it on your to-do list when possible.
3. Manage the time
Organizing and prioritizing your time will create a clearer idea of what to do next, and you’ll be able to get through your work faster.
Create a series of lists and divide your tasks appropriately, e.g. emails, phone calls, and other charges.
If a task requires many steps to get it done, divide it into initial stages and then do each step separately. Do not forget that organizing the time is one reason that makes you more productive.
4. Check once in a while
The curated lists are all good, but you will become a compulsive list-maker and not a producer if you don’t review them often! So peruse your lists as often as necessary to help you know the most urgent things to do next.
This frequent reflection and reassessment will help you prioritize your tasks correctly and avoid the dreaded backlog of tasks you should have completed weeks ago.
5. Get involved in the work.
Choosing things in order of priority will help you gain a sense of accomplishment each day, and you’ll notice that you’re working as if it were someone else’s work.
Do not forget that these little achievements you achieve every day will turn into vast accomplishments; you will be surprised that you have reached the goals you set at the beginning of the journey.